get scraped documents list performance update

internal/tender/handler.go

@@ -5,6 +5,7 @@ import (
 	"mime"
 	"net/http"
 	"strconv"
+	"strings"
 	"time"
 	"tm/pkg/logger"
 	orm "tm/pkg/mongo"
@@ -661,11 +662,12 @@ func (h *TenderHandler) TriggerPublicAITranslate(c echo.Context) error {
 
 // ListTendersWithScrapedDocuments lists tenders that have scraped documents in the database
 // @Summary List tenders with scraped documents
-// @Description Lists database tenders whose contract_folder_id has documents in MinIO (PROC_<contract_folder_id>/…) and syncs scraped document metadata
+// @Description Lists database tenders whose contract_folder_id has documents in MinIO. By default returns quickly using the procedure scan only. Use sync=1 to re-list each procedure in MinIO and update Mongo scraped document metadata (slow).
 // @Tags Admin-Tenders
 // @Produce json
 // @Param limit query int false "Number of items per page (default: 10, max: 100)"
 // @Param offset query int false "Number of items to skip (default: 0)"
+// @Param sync query bool false "When true or 1, list each tender's documents in MinIO and persist scraped metadata to Mongo (slow)"
 // @Success 200 {object} response.APIResponse{data=TendersWithScrapedDocumentsResponse}
 // @Failure 400 {object} response.APIResponse
 // @Failure 500 {object} response.APIResponse
@@ -677,7 +679,8 @@ func (h *TenderHandler) ListTendersWithScrapedDocuments(c echo.Context) error {
 		return response.PaginationBadRequest(c, err)
 	}
 
-	result, err := h.service.ListTendersWithScrapedDocuments(c.Request().Context(), pagination)
+	syncMongo := c.QueryParam("sync") == "1" || strings.EqualFold(c.QueryParam("sync"), "true")
+	result, err := h.service.ListTendersWithScrapedDocuments(c.Request().Context(), pagination, syncMongo)
 	if err != nil {
 		return response.InternalServerError(c, "Failed to list tenders with scraped documents")
 	}

internal/tender/repository.go

@@ -21,6 +21,8 @@ type TenderRepository interface {
 	GetByContractNoticeID(ctx context.Context, contractNoticeID string) (*Tender, error)
 	GetByNoticePublicationID(ctx context.Context, noticePublicationID string) (*Tender, error)
 	GetByContractFolderID(ctx context.Context, contractFolderID string) (*Tender, error)
+	// GetLatestByContractFolderIDs returns the most recently updated tender per distinct contract_folder_id.
+	GetLatestByContractFolderIDs(ctx context.Context, contractFolderIDs []string) (map[string]*Tender, error)
 	GetByProcurementProjectID(ctx context.Context, procurementProjectID string) (*Tender, error)
 	FindTendersWithContentXML(ctx context.Context, limit, skip int) ([]Tender, error)
 	GetTenderCountByCountry(ctx context.Context) (map[string]int64, error)
@@ -289,6 +291,76 @@ func (r *tenderRepository) GetByContractFolderID(ctx context.Context, contractFo
 	return &result.Items[0], nil
 }
 
+// GetLatestByContractFolderIDs returns one tender per distinct contract_folder_id (latest updated_at).
+func (r *tenderRepository) GetLatestByContractFolderIDs(ctx context.Context, contractFolderIDs []string) (map[string]*Tender, error) {
+	out := make(map[string]*Tender)
+	if len(contractFolderIDs) == 0 {
+		return out, nil
+	}
+
+	uniq := uniqueNonEmptyTrimmedStrings(contractFolderIDs)
+	if len(uniq) == 0 {
+		return out, nil
+	}
+
+	// Allow a few rows per folder in case duplicate folder rows exist despite partial uniques.
+	findLimit := len(uniq) * 3
+	if findLimit < len(uniq)+1 {
+		findLimit = len(uniq) + 1
+	}
+	if findLimit > 100000 {
+		findLimit = 100000
+	}
+
+	result, err := r.ormRepo.FindAll(ctx,
+		bson.M{"contract_folder_id": bson.M{"$in": uniq}},
+		orm.Pagination{
+			Limit:     findLimit,
+			Skip:      0,
+			SortField: "updated_at",
+			SortOrder: -1,
+		},
+	)
+	if err != nil {
+		r.logger.Error("Failed to load tenders by contract folder ids", map[string]interface{}{
+			"folder_count": len(uniq),
+			"error":        err.Error(),
+		})
+		return nil, err
+	}
+
+	for i := range result.Items {
+		t := &result.Items[i]
+		cid := strings.TrimSpace(t.ContractFolderID)
+		if cid == "" {
+			continue
+		}
+		prev, ok := out[cid]
+		if !ok || t.UpdatedAt > prev.UpdatedAt {
+			out[cid] = t
+		}
+	}
+
+	return out, nil
+}
+
+func uniqueNonEmptyTrimmedStrings(ids []string) []string {
+	seen := make(map[string]struct{}, len(ids))
+	out := make([]string, 0, len(ids))
+	for _, id := range ids {
+		id = strings.TrimSpace(id)
+		if id == "" {
+			continue
+		}
+		if _, dup := seen[id]; dup {
+			continue
+		}
+		seen[id] = struct{}{}
+		out = append(out, id)
+	}
+	return out
+}
+
 // GetByProcurementProjectID finds a tender by UBL ProcurementProject ID (shared across per-lot notices).
 func (r *tenderRepository) GetByProcurementProjectID(ctx context.Context, procurementProjectID string) (*Tender, error) {
 	filter := bson.M{"procurement_project_id": procurementProjectID}

internal/tender/service.go

@@ -59,7 +59,9 @@ type Service interface {
 	TriggerAISummarize(ctx context.Context, id string) (*AISummarizeResponse, error)
 	TriggerAITranslate(ctx context.Context, id, language string) (*AITranslateResponse, error)
 	GetAllAISummaries(ctx context.Context) ([]ai_summarizer.TenderSummaryItem, error)
-	ListTendersWithScrapedDocuments(ctx context.Context, pagination *response.Pagination) (*TendersWithScrapedDocumentsResponse, error)
+	// ListTendersWithScrapedDocuments lists tenders that have documents in MinIO. When syncMongoMetadata is true,
+	// each tender is re-listed from MinIO and scraped document metadata is persisted to Mongo (slow).
+	ListTendersWithScrapedDocuments(ctx context.Context, pagination *response.Pagination, syncMongoMetadata bool) (*TendersWithScrapedDocumentsResponse, error)
 
 	// Maintenance operations
 	UpdateExpiredTenders(ctx context.Context) error
@@ -1161,8 +1163,9 @@ func (s *tenderService) GetAllAISummaries(ctx context.Context) ([]ai_summarizer.
 }
 
 // ListTendersWithScrapedDocuments lists database tenders whose contract_folder_id has
-// documents in MinIO, and syncs scraped document metadata onto each tender.
+// documents in MinIO. By default uses counts from the initial MinIO procedure scan only (fast).
-func (s *tenderService) ListTendersWithScrapedDocuments(ctx context.Context, pagination *response.Pagination) (*TendersWithScrapedDocumentsResponse, error) {
+// Set syncMongoMetadata=true to list every notice folder again and persist ScrapedDocuments to Mongo (slow).
+func (s *tenderService) ListTendersWithScrapedDocuments(ctx context.Context, pagination *response.Pagination, syncMongoMetadata bool) (*TendersWithScrapedDocumentsResponse, error) {
 	if s.aiSummarizerStorage == nil {
 		return nil, fmt.Errorf("document storage is not configured")
 	}
@@ -1178,6 +1181,7 @@ func (s *tenderService) ListTendersWithScrapedDocuments(ctx context.Context, pag
 	s.logger.Info("Listing tenders with scraped documents from MinIO", map[string]interface{}{
 		"limit":              pagination.Limit,
 		"offset":             pagination.Offset,
+		"sync_mongo_metadata": syncMongoMetadata,
 	})
 
 	procedures, err := storage.ListProceduresWithDocuments(ctx)
@@ -1191,13 +1195,31 @@ func (s *tenderService) ListTendersWithScrapedDocuments(ctx context.Context, pag
 		return nil, fmt.Errorf("failed to list tenders with scraped documents: %w", err)
 	}
 
+	folderIDs := make([]string, 0, len(procedures))
+	for _, proc := range procedures {
+		folderIDs = append(folderIDs, proc.ContractFolderID)
+	}
+
+	tenderByFolder, err := s.repository.GetLatestByContractFolderIDs(ctx, folderIDs)
+	if err != nil {
+		return nil, fmt.Errorf("failed to load tenders by contract_folder_id: %w", err)
+	}
+
 	matched := make([]TenderScrapedDocumentsItem, 0, len(procedures))
 	for _, proc := range procedures {
-		tender, err := s.repository.GetByContractFolderID(ctx, proc.ContractFolderID)
+		if proc.DocumentCount <= 0 {
-		if err != nil || tender == nil {
+			continue
+		}
+		tender, ok := tenderByFolder[strings.TrimSpace(proc.ContractFolderID)]
+		if tender == nil || !ok {
 			continue
 		}
 
+		item := tender.ToTenderScrapedDocumentsItem()
+		item.DocumentCount = proc.DocumentCount
+		item.DocumentsScrapedAt = proc.LatestModified
+
+		if syncMongoMetadata {
 			docs, listErr := s.listDocumentsForTender(ctx, tender)
 			if listErr != nil {
 				if errors.Is(listErr, ai_summarizer.ErrMinIOUnavailable) {
@@ -1213,11 +1235,13 @@ func (s *tenderService) ListTendersWithScrapedDocuments(ctx context.Context, pag
 			if len(docs) == 0 {
 				continue
 			}
-
 			s.persistScrapedDocuments(ctx, tender, docs)
-
-		item := tender.ToTenderScrapedDocumentsItem()
 			item.DocumentCount = len(docs)
+			if tender.ProcessingMetadata.DocumentsScrapedAt != 0 {
+				item.DocumentsScrapedAt = tender.ProcessingMetadata.DocumentsScrapedAt
+			}
+		}
+
 		matched = append(matched, item)
 	}